Kansas Notary Journals

Does Kansas require a notary journal?

Yes. Kansas requires a notary journal. 

Source: Kansas Notary Handbook.

State law requires a notary to maintain a journal of all notarial acts performed by the notary on and after January 1, 2022. A notary shall maintain only one journal at any time in a tangible format but may maintain one or more journals in an electronic format to record all notarial acts performed regarding electronic records. Notary technology providers may provide an electronic journal on the IPEN and RON platforms and may also provide storage of audio-visual recordings of RON sessions. If the journal is maintained on a tangible (paper) format, it shall be a permanent, bound register with numbered pages. If the journal is maintained in an electronic format, it shall be in a permanent, tamper-evident electronic format complying with the rules and regulations of the Secretary of State. A notary must take reasonable steps to ensure that a backup of a journal maintained in an electronic format exists and is secure from unauthorized use. Records must be capable of being printed in a tangible medium when requested.

A notary should record the following information in a journal for each notarial act: 1.) The date and time of the notarial act. 2.) A description of the record, if any, and type of notarial act. 3.) The full name and address of each individual for whom the notarial act is performed. 4.) If identity of the individual is based on personal knowledge, a statement to that effect. 5.) If identity of the individual is based on satisfactory evidence (identification credential or verification on oath or affirmation of a credible witness), a brief description of the method of identification and the identification credential presented, if any, including the date of issuance and expiration of any identification credential; and 6.) The fee, if any, charged by the notary public.