Top 10 Things a New Notary Must Know

Top 10 Things that a New Notary Must Know

Are you a new notary public?  Do you feel as if you are -- Swimming around in murky notary laws that are too complicated? Trying to learn rules stuffed with terms that you do not understand? Attempting to make sense of confusing notary group discussions?  Unable to get a straight answer on anything? Drowning from information overload? If so, take this to heart:  You can't learn it all at once.  You really can't!  Don't make yourself feel bad because you don't know it all. Let's slow down and take your move into the notary world one small step at a time.  Today, I want to go over the barest requirements and most basic skills you need to learn before you slap the Mobile Notary sign on your car and drive...


The Mysterious Contents of a Traveling Notary’s Bag

The bag or briefcase carried to appointments by a brand new traveling notary is usually a lightweight and slim model.  It contains very little--a few pens, a notarial stamp, notary journal, and a pocket for carrying documents.  However, once notaries begin traveling and having experiences with signers, they learn to be ready to accommodate a multitude of situations.  Soon, the traveling notary bag is bulging at the seems, a zipper breaks, or the thing won't shut at all!  It must be upgraded to a larger size. As the miles click by and notary journals fill up with signatures from appointments, a notary's bag selection leans to something bigger and more capable of organizing gear. Some notaries eventually graduate to an...


who what when

Six Key Facts to Collect for your Notary Journal

Even if you aren’t required by law to maintain a notary journal, noting a few key facts about the documents you are asked to notarize may some day save a relationship with a favorite client  or vindicate you if you are accused of wrongdoing as a notary public. What facts should you collect for your notary record book? If your state’s notarial laws require you to keep a record of your notarial acts in a notary journal, notary log, notary register or notary record book; you must collect the information that your state requires.  However, you might want to add six mental prompts to your notary routine so that you know that you have identified clearly the act and the...


Trodat 4913 Ink Colors

Rainbow of Colorful Notary Stamps and Ink

There's a notary myth that rolls around in forums and on social media from time to time about notary stamp ink color.   It goes something like this: the majority of notaries believe that seal ink must be black.   Many believe colors may be blue or black.  The truth is that only one-fourth of the 50 states have laws that require notaries to select a certain color.  All of the other states can choose from any color of ink that can be reproduced darkly on a copier or when scanned.   Notaries who are not restricted to a certain color may select from blue, purple, red, blue, or green in addition to black or blue.  If you are not sure what color...


Notary Records Journal

Improved Notary Records Journal

We have upgraded our popular Notary Records Journal to be even better.  In addition to the new cover image this thoughtfully-designed journal has an additional 96 entries and thicker paper.  We have also brought back the soft cover version, making this journal fully Hawaii compliant!  Check out all the features of this journal: Durable binding (pages will not fall out) 496 individually numbered entries 128 individually numbered pages 4 entries per page (no spanning across two pages) Check boxes for common notarizations Easy logging of complicated entries (such as credible witness) Soft cover version is good for all states and territories (Hawaii-compliant) Hard cover version is good for all states and territories (except Hawaii) Order Now   We now have two additional journal options While we love the Notary Records Journal,...


Notary Records Journal

New Colorado Notary Journal Requirements

With the passage of the 2018 Colorado RULONA (Revised Uniform Law on Notarial Acts), there were slight changes to the standards of care for the Colorado Notary Records Journal.  You can read the actual Colorado Revised Statute below this article. All RULONA updates will be reflected in our updated Colorado Notary State-Approved Online Course on or before July 1, 2018. You can also order your Colorado RULONA compliant notary journal here: Notary Journal C.R.S. 24-21-519. Journal (1) A notary public shall maintain a journal in which the notary public chronicles all notarial acts that the notary public performs. The notary public shall retain the journal for ten years after the performance of the last notarial act chronicled in the journal. (2) A journal may...