Top 10 Things a New Notary Must Know

Top 10 Things that a New Notary Must Know

Are you a new notary public?  Do you feel as if you are -- Swimming around in murky notary laws that are too complicated? Trying to learn rules stuffed with terms that you do not understand? Attempting to make sense of confusing notary group discussions?  Unable to get a straight answer on anything? Drowning from information overload? If so, take this to heart:  You can't learn it all at once.  You really can't!  Don't make yourself feel bad because you don't know it all. Let's slow down and take your move into the notary world one small step at a time.  Today, I want to go over the barest requirements and most basic skills you need to learn before you slap the Mobile Notary sign on your car and drive...


Trodat 4913 Ink Colors

Rainbow of Colorful Notary Stamps and Ink

There's a notary myth that rolls around in forums and on social media from time to time about notary stamp ink color.   It goes something like this: the majority of notaries believe that seal ink must be black.   Many believe colors may be blue or black.  The truth is that only one-fourth of the 50 states have laws that require notaries to select a certain color.  All of the other states can choose from any color of ink that can be reproduced darkly on a copier or when scanned.   Notaries who are not restricted to a certain color may select from blue, purple, red, blue, or green in addition to black or blue.  If you are not sure what color...


Certified Copy

How to “Notarize” Copies – The Certified Copy Dilemma

Many new notaries have contacted me over the years to ask how to produce correctly "notarized copies" of important identification documents such as driver licenses, government-issued identification cards, foreign or U.S. passports.  Let's first discuss what the term "notarized copy” actually means.  The citizen is referring to the act of certifying a copy of an original document as being an exact copy of the original. Suppose a fictional notary named Tom Teller has been approached by a citizen requesting a notarized copy of a U.S. Passport.  The citizen, another fictional character named Mrs. Lola Longmire, knows what she wants and she intends to have it her way:  Lola Longmire expects Tom to make a copy of her ID and stamp the copy...


Notary Seal

How to Become a Notary

How to Become a Notary Public Becoming a notary public is a relatively simple process, depending on which state you live in. Notary training is only required in a handful of states such as California, Colorado and Pennsylvania. A few additional states require notary exams, like Connecticut and New York.   Step 1: Notary Education While not required in most states to become a notary, we recommend notary education for all notaries public, especially new notaries.  Many states publish notary laws or a simplified notary handbook.  While helpful, many times this basic guide falls short of the many difficult situations a notary may encounter each day.  Our state-specific online notary training courses cover these important topics and more:   How much can I charge? How much...


What does it mean to be a Notary?

A Notary Public is an important public official who helps with the authentication of documents. It’s likely you’ve had an opportunity or situation that requires the services of a Notary Public. But, what if you want to become a Notary yourself? Here are a few advantages to becoming a Notary Public. If you would like more information on becoming a notary, please find your state here.  We currently offer state-specific online notary training throughout most of the country. We have notary training available in 46 states and Washington D.C., including mandatory education states of California, Florida, Nevada, North Carolina, Oregon, Missouri, Pennsylvania and Colorado.   A Source of Income While Notaries are appointed by their states and serve as public officials, they charge their clients directly and the revenue is...


loan signing agent

How To Become A Loan Signing Agent

How To Become A Loan Signing Agent What is a Loan Signing Agent? Signing agents are notaries public, who usually have experience and/or training concerning the proper execution of loan documents and are hired as independent contractor by mortgage companies, escrow companies, title companies, and signing services to identify loan documents, obtain the necessary signatures, and in some cases deliver the documents to the borrower. What Kind of Training Does a Loan Signing Agent Require?   Loan Signing Agent course    What Are the Benefits of Becoming A Loan Signing Agent? Signing agents are notaries public, who usually have experience and/or training concerning the proper execution of loan documents and are hired by mortgage companies, escrow companies, title companies, and signing services to identify loan documents, obtain...


US Notary Bonds

Notary Bond vs Notary E&O Insurance

Notary Bonds and Errors and Omissions Insurance What is the difference between a notary bond and errors and omissions (E&O) insurance? A notary bond is a financial security document underwritten by a surety licensed in the state that requires it. Translated, the bond is there to protect the public in the event of financial damages caused due to improper notarization. A notary bond is not insurance for the notary. If you are forced to pay damages due to a notarization that you performed, the bonding company will pay up to the bond value amount, but the next thing the bonding company will do is come after you for the money. They are very efficient at collecting, which is why the premium...


notary business

How To Start A Notary Business

5 Easy Steps To Starting A Notary Business Are you ready to start earning real money as a notary? It is possible!  Many people have found freedom in being able to work for themselves as a mobile notary public.  There are certain steps you do need to take  so that you will have a successful notary business. 1. Become A Notary Each state has its own requirements to become a notary. You can select your state on this page to discover yours. However, there are several steps that remain universal: Receive proper training:  It is so very important to educate yourself on how to execute the role of notary public properly. Training will allow you to excel in your role and establish yourself as...


notarize for family

Can I Notarize A Document For My Family

Can I Notarize A Document For My...   Who can I notarize a document for? My Spouse? My Child? My Great Aunt's 2nd Cousin Twice Removed?   As a notary you will find yourself being asked to help friends and family with their notarial needs. But how do you know who you can notarize a document for and who you cannot?   The question to be asking is not "Can I notarize a document for my family members?" but instead "In what circumstances should I NOT notarize a document?" In general, it is not illegal to notarize something for a family member, including your spouse or children. However, many states have statutes that make it illegal to notarize documents in which you will benefit.   More specifically,...