Knowledge is the Key to Securing Your Notary Career

News reports have appeared across the U.S. indicate that notaries aren't aware that notarizing documents improperly or charging unjustified fees can cause any or all of the following punishments; the notary can be Sued for damages Jailed for a crime Sanctioned with fines Involved in a class action lawsuit Since it has been about nine months since I last wrote about the importance of training, and I am bringing it up again because I know that it is the first line of defense to ensure you can protect yourself.   Please note that  in my closing remarks, I'll give you a mini-update on my thoughts on remote online notarization and how this article relates to that.  Continuing Self-education is Critical Most states do not have laws requiring...


Posted By Category: Featured, Notary Business, TrainingComments: 0Post Date: February 24, 2020

Part 5 – Mobile Devices and Apps for Loan Signing Agent / Notary Work

We are on the final installment of  Necessary Technology for Notary Signing Agents in 2020.  Today, the most important message is this:   All apps are not safe!  The first thing that you need to do is find a great antivirus app and download it on your mobile device to make sure that none of your files or apps are infected. Secondly, do not retain any of your signer's/borrower's non-public private information on your phone.   Avoid taking pictures of driver licenses or passports.  Delete documents that contain borrowers' SSA numbers from your mobile device as soon as you complete the assignment.  Other than standard apps like printing apps, signing service apps, platform apps, contact management, calendars, email, and messaging, I have listed below...


Part 4 – The Best Printers for New Notary Signing Agents

We are on Part 5 of  Necessary Technology for Notary Signing Agents in 2020 and today, we are going to talk about printers.  In case you missed the previous three articles on technology in general, scanners, and computers, those are linked at the bottom of this article.  We will cover standalone printers rather than all-in-one printers that scan, print, and fax.  I prefer a standalone printers and scanners because they are more flexible and are easier to transport in my vehicle in the event that I have to take one of them with me to a signing appointment. Durable, good quality all-in-one items are fairly expensive. The cheaper ones don't usually do as well when pushed to scan 200 pages or...


Posted By Category: Featured, Loan Signing Agent, SuppliesComments: 0

Part 3 – Investing in a Computer (Necessary Technology for Notary Signing Agents in 2020)

We are now in Part 3 of a series on the type of technology and equipment that \notary signing agents should consider for 2020 and this segment will provide guidance for new notaries on purchasing a computer that will support a notary business for $400 or less. You may have seen computers on sale for $200-$300 and wondered if they would work for you.  It’s tempting! But all low-priced computers are not alike!  Many times, the "super deal" computers are made with inferior parts that are becoming obsolete or unwanted.  This article will help you avoid those.  If you don’t want to wade through the explanations, jump straight to the section entitled “Shopping Cheat Sheet.”   It lists a couple of configurations that...


Part 2: Purchasing a Scanner for NSA Work (Necessary Technology for Notary Signing Agents in 2020)

As a new notary signing agent, you will be asked to scan back documents so that loans can fund based on the signed documents that you submit showing proof of proper execution of critical documents.  Or, you may be asked to scan back documents as a means for the hiring party to quality check your work from time to time. Sometimes, you'll be asked to pick certain documents from a stack of loan documents to scan back to the hiring party, or it could be the entire package of documents.  In other words, you're going to be scanning back 10 to 200 pages when "scan backs" are required.  For me, there’s nothing worse than having that to do while dealing with...


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Part 1 – An Overview: Necessary Technology for New Notaries in 2020

This week, we are kicking off a series of five articles geared toward answering the questions of new notary signing agents relating to the type of technology investments they will need to make for their notary businesses. Give your business a quick boost. I can’t help myself.  When I talk to new notary signing agents, I encourage them to go immediately and learn how to perform as a notary by taking a course.  Today, I know you’re looking for a boost of know-how on technology for your notary business or you would not have stopped by.  But I want to say quickly that the best thing you can do for yourself, your future, and your notary business is to learn how...


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Protect Your Signers’ Private Information Fiercely!

Would you be bothered by giving a stranger complete access to all of your financial matters, your Social Security Administration (SSA) card, a copy of your driver's license, and all of your credit card numbers? I am not talking about handing these things over to your banker, physician, lawyer, family member, or best friend!  I mean a random person, someone you have not picked out!  This person would hold enough information about your life that your credit could be ruined and your identification could be stolen, as well, if the person wasn't careful. That’s the position our signers are in when they agree to allow a mobile notary signing agent to become involved in their loan document signing tasks.  Borrowers must...


Posted By Category: Featured, Notarization, Notary BusinessComments: 0

Safeguarding Your Notary Gear (and More!)

Notaries are public servants.  One of our primary responsibilities is to safeguard tools and records that can be used to harm others.  That's why the message for today is “Double-down on safeguarding notary gear!”   Read on for  -- Tactics to safeguard your seals, notarial acts, and record book What to do with retired notary seals and record books List of steps to take for lost or stolen notary gear TAG YOUR NOTARY GEAR WITH YOUR NAME AND PHONE NUMBER. Take a page from nursery school rules--put your name on everything!  As soon as you receive your seals and record books, label them.  Make it easy for finders of lost notary seals, stamps, or record books to connect with you. When you add your contact information...


Lists that New Notary Signing Agents Should Make and Use

Starting up your notary business can be a daunting task.   You have so much to remember as a person without adding in all that you have to remember as a notary business owner! Don’t expect to be able to recall everything about your notary business all the time; start the habit of making lists. This week’s article will provide the types of lists you should consider maintaining for enhancement of your notary skills and improving your notary business, plus we will cover ways to record, use, and organize your lists. Lists that Notaries Need Good, Bad, & Ugly Companies Every notary (new or seasoned) should keep a running list of: Slow or No Pay Companies Companies to Solicit Tip:  When reading on NotaryRotary.com and social media notary...


Where Loan Signing Agent Work Comes From

Recently, I have observed that there is a bit of confusion among new notaries regarding where real estate and loan signing work comes from and how to connect into that flow. Below is a list of sources of work for real estate deals and loan signings.  I’ve tried to put the sources in order from most common to least common.  Hopefully, this will help clarify where loan signing and real estate work comes from and how it gets to notaries. PLATFORMS Platforms are not hiring you or paying you.  A platform is a website that acts as an exchange where hiring parties see notaries’ profiles and can text out a notice of assignment to hundreds of notaries in a certain area....


Part 5 – Trust and Trustee Loan Signings (for Notary Signing Agents)

Congratulations!  You’ve made it! This is the final article on the series  Wills and Estate Documents for Notaries. Thanks for hanging in there for all five installments--you’ve learned a lot!   Today’s article will provide the five top points to remember when you are handling an assignment involving a trust as the principal signer. Kudos to you for focusing on education. I realize that it’s always more fun and exciting to talk about marketing ideas and making money, but all professions require continuing education and reminders on the pitfalls of their careers.  Notaries are no different.  For this reason, I encourage notaries to take advantage of the high quality, reasonably priced notary courses provided by Notary.net.  Your hiring parties expect you to...


Posted By Category: Featured, NotarizationComments: 0

Part 4 – Signing Loan Documents when a Power of Attorney is Involved

Welcome to Part 4 of the Wills and Estates series in which we have been discussing notarizing estate planning documents.   Today, we will shift directions a bit and talk about handling a loan signing appointment where one party has been granted the authority to sign documents for another through the execution of a power of attorney (POA).   This can happen when a borrower has suffered a stroke lets another person handle signing of documents.  Another situation is when a spouse is out of town or a borrowing spouse is in the military.  I have also handled loans with single borrowers who are on military duty and have left one of their parents in charge of their affairs by use of...


Posted By Category: Featured, Loan Signing Agent, NotarizationComments: 0