Hello, I am a new NY notary. I am confused on what stamps are for what. I have 3 stamps - one with my name, registration # & comission expires - I believe this one I use and sign underneath it. Another which has fill ins - personally appeared in fron of me (which I am assuming I will use the most) and the last is subscribed, with fill in's. Can someone help? On the online training, it really did not discuss what stamp to use for what. Also, I understand that my county is where I am comissioned, I just want to double check that when I am signing a document, I will put whatever county I am in signing, correct, not the county I am comissioned in? Thank you for the help.
Hello,
Hopefully someone from New York can answer your stamp questions. I am in California and laws are State Specific. However; regarding the county, you are correct, the county you use on your notarial certificate is always the county you are in when completing the notarization.
New York does not require a seal, but does require that you write certain information. I suspect the rubber stamp with your commission expiration date is to meet that requirement. Look at your course materials and the New York notary public law, available at
https://www.dos.ny.gov/licensing/lawbooks/notary.pdf
Whenever you perform a notarial act, you must complete a certificate describing the act. The certificates to use are described in the above law. They might already be present on the document, with blanks to fill in the name, date, county, etc., but if not, you can use the appropriate stamp to place the certificate on the document. The two most common acts are taking an acknowledgement (look for the word "acknowledgement" or "acknowledged") and administering an oath or affirmation (look for the words "swears", "sworn", or "affirmed").
Whenever you use certificate language that is supplied by the document author, check to make sure it meets NY state requirements. Often certificates were written to follow the law of some other state, or the document author was clueless. Carry a supply of blank certificates you can staple to the document if there is no room for your stamp.
klw21079............You may find the following link helpful.
https://www.dos.ny.gov/licensing/lawbooks/notary.pdf
New York does not require it's notaries to have a seal. Hope the link works. If not, follow your State laws.
@klw21079 wrote:
Hello, I am a new NY notary. I am confused on what stamps are for what. I have 3 stamps - one with my name, registration # & comission expires - I believe this one I use and sign underneath it. Another which has fill ins - personally appeared in fron of me (which I am assuming I will use the most) and the last is subscribed, with fill in's. Can someone help? On the online training, it really did not discuss what stamp to use for what. Also, I understand that my county is where I am comissioned, I just want to double check that when I am signing a document, I will put whatever county I am in signing, correct, not the county I am comissioned in? Thank you for the help.
If you did our course, please call me and I will make sure you have access to review again, because it was covered.
